How to Know What to Pay for a Virtual Assistant
Hiring a Virtual Assistant (VA) can be a smart move for small and medium businesses. The hard part is knowing what’s fair. Rates change depending on the type of work and where the VA is based.
Start with Clarity
Think about the jobs you want to hand over. Inbox management, scheduling, and admin support are general tasks. These usually cost less. Specialist skills like SEO, bookkeeping, or social media strategy cost more. Knowing what you need makes it easier to compare prices.
Check the Market
Do some quick research. VA agencies, freelancer sites, and surveys show typical rates. General VAs often charge £15–£30 per hour. Specialists may ask for £30–£60+. Rates also change by location — VAs in the UK, US, and overseas don’t charge the same.
Look Beyond the Price
Cheapest isn’t always best. A VA who communicates well, fits into your systems, and delivers reliable work will save you more time and stress than someone who only offers a low rate. Ask for testimonials, case studies, or try a short test project.
Choose the Right Setup
Decide if you want to pay hourly, on a retainer, or per project. Be clear about your budget and open to negotiation. Many VAs are flexible if they see long‑term potential in working with you.
Expect a Contract
A good VA will provide a contract or service agreement. This is standard practice and shows professionalism. The contract should cover the work, deadlines, communication, and payment terms. Clear agreements protect both sides and build trust.
The Payoff
Imagine the relief of having a trusted VA who takes tasks off your plate while you focus on growth. You’ll know you’re paying a fair rate, your budget is safe, and your business has someone who adds real value.
Ready to find the right VA for your business? Reach out today and let’s talk about your needs.